Graduate Assistantship Nominations

Please Review Carefully!

The Graduate School has implemented an electronic system for approval of all gradaute assistantship appointments beginning for fall 2007. Please use the following procedure to expedite the process for assigning assistanships:

1. ALL GA Positions must be posted through the HR Online Employment System.

Posting the position in the online system provides a position number and background information on candidates applying for the position. This process expedites the background check and activates the student in payroll for the semester. For help using this system contact HR at 622-8046.

2. There must be a Nomination Form submitted electronically for each student.

This Nomination form must be approved by the Graduate School before the student can be added to payroll.
In order to use the electronic Nomination system, you must be a registered user.
Fill out the GA User Registration Form and submit it to the Graduate Office to be assigned a login.

You do not need to complete the HR Online Employment System before submitting an electronic Nomination for your students. Human Resources is the final destination for all GA information. Once you determine who you are going to hire: post the position via the HR system, have the student "apply" to it, and fill out an electronic Nomination form via the link below.

Submitting an electronic nomination automatically sends an email alert to your Chair/Program Head for their approval. The Chair must sign in to the GA website and approve the nomination for it to then be sent on to the Dean/Unit Head. Once both authorizations have been made, the Nomination alert will automatically be sent to the Graduate School, where it will be checked for eligibility and approved. When the student's nomination has been approved by the authorizing parties and the Graduate School, it will be automatically forwarded to HR.

HR will match these nominations to the electronic applications in their system and then add the students to payroll. Human Resources will not process a GA without both pieces of the process. You can log into your GA account at any time to view your pending nominations and see where your nomination is in the process and who has approved it so far. With this system, you will no longer have to wonder if your GA nomination has been approved or where it is in the approval process.